Pharmacy Technician Purchasing Analyst R36416

Req#: R36416
Category(s): Allied Health Clinical Professional, Pharmacy
Full Time / Part Time: Full-Time
Shift: First

Pharmacy Technician / Purchasing Analyst

Full Time

 The Pharmacy Purchasing Analyst (PA) will serve as a content expert in all pharmacy inventory management systems, including the procurement, storage, and distribution of medication inventory and essential supplies within BMC, and serve as an extender to support BH Acute Care Pharmacy inventory control teams.

The PA is responsible for establishing and sustaining collaborative vendor relationships, monitoring and planning for market condition changes (I.e., backorders, medication shortages), and proactively managing price adjustments to support financial stewardship initiatives. Utilizing the Logistics perpetual inventory management systems, the PA is responsible for continuous evaluation/updates of inventory par levels, formulary additions/removals, performs scan maintenance of all logistics inventory, and evaluating waste to demonstrate process improvement and cost reduction opportunities in support of the annualized $80M pharmaceutical budget.

With a focus on the BH compass points (Quality, Safety, Value, and Experience), the PA is required to demonstrate baseline competency and continuous lifelong learning as it pertains to inventory management systems, safe medication use, and regulatory compliance. Expertise and compliance are expected but not limited to the following management use systems and regulations: BD Logistics, Knowledge Portal, Macrohelix, Onbase, Lawson, ConsortEx, Manage Recall, DSCSA, 340B, and Cardinal Health. The PA will ensure purchases are compliant with BH 340B policies/procedures, minimize WAC purchases, and are expected to be in line with departmental goals to achieve target budgets and regulatory compliance. The analyst will be responsible for providing goal variance explanations and reports related to drug spending, inventory control, and other relevant purchasing activities. Engagement with frontline staff is essential in supporting the onboarding of team members to demonstrate expected competency of inventory control systems, sustaining transparent and collaborative working relationships, evaluating process improvement opportunities, and implementing innovative inventory control practices.

The PA will actively participate in the evaluation/renewal of vendor contracts in partnership with BH departmental leaders to support evolving/changing business needs.   Evaluating, measuring, and monitoring compliance is essential to sustain contract performance and reduce penalties impacting financial targets

Responsibilities:

Medication Inventory Control / Pharmacy Supply Chain Oversight:

Provides direct oversight of inventory systems to maintain system efficiency (medications and supplies) to prevent stock-outs/excessive inventory in support of inventory turns ~ 20.

Sustains Cardinal orders 6 days per week and continuous 503b/ specialty medication ordering.

Maintains clean and orderly pharmacy inventory control work areas to promote transparent, safe, and regulatory compliance. (DPH and Joint Commission)

Supports management of inpatient patient-own / non-formulary medications and procurement of specialty medications relevant to the Day Stay infusion suite.

Annual Inventory Management: In partnership with key leaders, the PA leads the pharmacy year-end inventory planning, execution, and report generation.

BH Medication Shortage Committee Oversight:

Leads BH Medication shortage committee – coordinates bi-weekly agenda(s) providing continuous evaluation/planning of medication and supply shortages. Collaborates with departmental leaders on strategic plans to restrict, communicate and identify alternate options to sustain patient care services.   Partnerships with contracted wholesalers, direct manufacturers, and continuous evaluation of alternative vendors are essential in ensuring backorders are effectively managed to contribute to the success of this function.   

Recall Management:

Provides direct oversight in the monitoring and managing medication/supply recalls to completion.  All medication/supplies impacted are expected to be handled per the manufacturer’s instruction with appropriate documentation and record-keeping maintained per regulatory guidance.  Effective communication with all areas that receive medications from the pharmacy is expected to be included in the evaluation of recalls.  Expected competency is maintained in the agreed-upon technology utilized at BH to support recalls.

Internal/External Vendor Relations / Contract Oversight:

Maintains collaborative and professional working relationships with internal and external vendors/customers to sustain pharmacy supply chain operations and open lines of communication with Accounts Payable to sustain accurate invoice management. 

Participates in vendor contract reviews and provides sound recommendations for contract negotiations as appropriate.

Prepares analysis of new potential clinical products and/or services through research/sourcing the best possible vendors.  Evaluate appropriate data/metrics to provide recommendations and informed decisions to advance the business. 

Coordinates financial analysis reviews and provides recommendations based on detailed analysis.

Management of daily medication requisition dispensing for external customer inventory control (BMC office practices/BMP/EMS services)

Regulatory Compliance:

Demonstrates competency and maintenance of regulations as they apply to the drug supply chain and relevant regulatory bodies, including but not limited to 340B, DSCSA, FDA, DPH, Joint Commission, and Massachusetts Board of Pharmacy.

Continuous evaluation of system opportunities and regulatory changes is essential to support BH compliance.

Provides direct oversight of state-supplied Hepatitis B vaccination across BH (procurement, electronic monitoring of temperature control, and reporting to state)

Annual Vaccine Program Management:  Influenza and COVIDDemonstrates an active participation in the annual influenza vendor selection process by preparing an analysis on market pricing, logistical analysis of inventory access, credit abilities, and contract agreements. 

Partnership with EHS to support the annual employee Flu vaccine campaign and coordinate efforts to support dispensing to BMC / BMP office practices. 

Provides direct oversight of COVID vaccine/supply inventory control and dispensing practices across BH

Technology Maintenance – Formulary Management

Maintains and ensures the integrity of pharmacy department supply chain equipment. Such duties may include maintaining active formulary status, bar code management, and preferred NDC to support system operations and procurement of medication inventory. Tasks may include but are not limited to adding new formulary agents, deletion of formulary removals, updating par levels, relocating inventory storage locations, and monitoring system compliance (I.e., validating auto-sub feature is not activated for the carousel ordering)

The purchasing analyst may be responsible for such technologies include Rx Verify, Pharm Pak packager, BD Logistics Carousels, and Pyxis ES

Financial Stewardship / Billing Cycle Compliance / Revenue Capture:

Supports financial stewardship in line with achieving targeted departmental and organizational financial targets related to purchasing and inventory control. 

Sustain a working knowledge of quarterly Pharmalogistics credits reports and partner with frontline team members to establish process improvement tactics to demonstrate sustainable waste reduction strategies. 

Continuous evaluation of 340B, GPO, and WAC pricing to reduce daily spend

Direct oversight of OnBase invoice management systems. (reconciling invoices)

Manages end-of-month (EOM) billing for all BH office practices.

Manages quarterly billing for EMS services / includes oversight for invoice management/charge capture.

Requirements:

• High School/GED Associate’s degree, Pharmacy related field (preferred)
• 5 years’ experience as a Pharmacy Technician,  including Pharmacy Billing, Pharmacy Inventory Control, 340B, and third party administrator experience.
• Knowledge and experience utilizing pharmacy CDMs and working knowledge of pharmacy Medicare billing requirements. (Preferred)

License:

• Pharm Tech (MA)
• PTCB

Schedule:

• Monday through Friday, with rotating holidays (prn based on business needs)

• Shift times may include 6am-230pm and 7am-330pm

THE ADVANTAGES OF WORKING WITH BAYSTATE

• Excellent Compensation
• High-quality, low-cost medical, dental and vision insurance
• Generous PTO
• Continuing education support and reimbursement
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental, physical, and financial health
• Pet, home, auto and personal insurance
• Life insurance
• Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
• Wellbeing programs that include but are not limited to mental, physical, and financial health

OUR COMPENSATION PHILOSOPHY

• We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

Baystate Health is a not-for-profit, integrated healthcare system serving over 800,000 people throughout western New England.  Baystate Health is one of western Massachusetts’ strongest economic engines.  With a workforce of nearly 13,000 team members and over 900 beds on average across our five hospitals. 

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

Education:

GED or HiSET (Required)

Certifications:

Certified Pharmacy Technician – Pharmacy Technician Certification BoardPharmacy Technician Certification Board

Equal Employment Opportunity Employer

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