Staff Assistant - Baystate Health

Req#: R34977
Category(s): Administrative Support, Staff Assistant
Full Time / Part Time: Full-Time
Shift: First

Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Medical Center (BMC), and the region's only level 1 trauma center is looking for a full-time Staff Assistant to support our Critical Care team in Springfield, MA.

RESPONSIBILITIES:

Baystate Health, Staff Assistants provide extensive administrative and secretarial support to the manager and/or department. Staff assistants are responsible for a variety of complex analyses, reports, and databases as well as creating complex spreadsheets and other documents. Represents the department in resolving problems and exchange of information, interpretation of departmental policy and procedures. Receives and screens visitors and telephone calls for department and responds to general inquiries or routes to appropriate personnel. Interacts with a wide variety of hospital executives, medical staff and/or outsiders in a professional and efficient manner, obtains or relays information, arranges meetings, gathers data, etc. Receives and screens incoming correspondence, reports, memos, etc., and prepares appropriate responses to routine inquiries.

SCHEDULE:

  • Full-time 40-hrs
  • 8:00am-4:30pm Monday through Friday
  • No weekends, No holidays

LOCATION:

  • Baystate Medical Center- 759 Chestnut St.
  • Springfield, MA

THE ADVANTAGES OF WORKING WITH BAYSTATE!

  • Excellent Compensation High-quality, low-cost medical, dental and vision insurance
  • Generous PTO – up to 25 days in the first year, with scheduled earned increases
  • Continuing education support and reimbursement
  • First Time Home Buyers Financial Packages
  • Farm Share Memberships
  • 403b retirement company match & annual company contribution increase based on years of service
  • Free money coach advice from a certified professional
  • Wellbeing programs that include but are not limited to mental, physical, and financial health
  • Pet, home, auto and personal insurance
  • Life insurance
  • Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!

QUALIFICATIONS: 

  • High School Diploma or GED, required
  • Minimum of 2 years working in an office or practice setting, required

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!

OUR COMPENSATION PHILOSOPHY

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

Job Responsibilities: 

1) Assists in preparing complex administrative reports, statements, roster, etc. Performs difficult data and/or information gathering, computes complex calculations, spreadsheets, drafts and prepares special reports analyses for review by supervisor.

2) Receives and screens visitors and telephone calls for department and responds to general inquiries or routes to appropriate personnel.

3) Interacts with a wide variety of hospital executives, medical staff and/or outsiders in a professional and efficient manner, obtains or relays information, arranges meetings, gathers data, etc.

4) Receives and screens incoming correspondence, reports, memos, etc., and prepares appropriate responses to routine inquiries.

5) Answers inquiries concerning activities and operations of department.

6) Schedules meetings, conferences, interviews, and appointments, completes travel arrangements and maintains Supervisor's business calendar.

7) Develops, maintains, and revises record-keeping and filing systems, and classifies, sorts and files correspondence, articles, records and other documents.

8) Assists in monitoring department budgets and accounts for assigned cost centers. Initiates and prepares expenditures for office supplies, standard department inventory, travel, etc., and accepts receipts and invoices for non-routine expenditures.

9) May supervise clerical support staff and participate in hiring of subordinates as appropriate.

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

Education:

GED or HiSET (Required)

Certifications:

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

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