Unit Clerical Support - Baystate Health

Req#: R25998
Category(s): Administrative Support, Unit Clerical Support
Full Time / Part Time: Full-Time
Shift: First

Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Noble, a community hospital is looking for a Project and Office Coordinator to join the Engineering and Facilities team in Westfield, MA.

Job Description:

  • Make decisions throughout Baystate Health on room design/layout, renovations and remodeling projects including interior design, oversee color coordination and appropriate applications for walls, floor coverings, window treatments and ceilings, in accordance with Baystate Standards.
  • Assess and identify technology needs for interior/space design projects and coordinate installation of equipment with Information Technology and/or vendor. Ensure timely completion of assigned projects within established timeframes and budgets.  Make effective recommendations to Department Management on interior design standards and specifications based on research, product knowledge and experience. 
  • Provide extensive administrative support to leadership team and staff for Facilities and Engineering including reports, calendars, minutes, agenda's, interviews and travel arrangements. 
  • Manage multiple calendars with proficiency, prioritizing schedules with all levels of management and administrative staff.  Front-line contact for incoming requests for Director, Chief Engineer, Managers, Supervisors and Life Safety Engineer.
  • Manage Baystate signage, collaborate with customers and perform needs assessment. Coordinate with vendor the timely production of signage and coordinate installation with the Equipment Repair Shop.  
  • Responsible for all Baystate Noble Hospital and satellite area moves.  Requires strong communication/collaboration with the Information Technology team, Security, Engineering and our external move company, ensuring smooth execution of all moves.  
  • Prepare monthly capital budget project statements for chargeback allocation to Accounts Payable and Baystate Health cost centers.


  • Day Shifts


  • Baystate Noble
  • Westfield, MA
    • Onsite parking


  • Excellent Compensation High-quality, low-cost medical, dental and vision insurance
  • Generous PTO – up to 25 days in the first year, with scheduled earned increases
  • Continuing education support and reimbursement
  • First Time Home Buyers Financial Packages
  • Farm Share Memberships
  • 403b retirement company match & annual company contribution increase based on years of service
  • Free money coach advice from a certified professional
  • Wellbeing programs that include but are not limited to mental, physical, and financial health
  • Pet, home, auto and personal insurance
  • Life insurance
  • Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
  • Wellbeing programs that include but are not limited to mental, physical, and financial health

Baystate Health, western Massachusetts’ only academic center and tertiary care provider has a long and proud tradition of continuous learning and improvement. We educate and train hundreds of healthcare workers every year and advance knowledge about new approaches to care. At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff.  We are committed to increasing diverse representation across our organization. Together our inspired and compassionate teams manage the whole health needs of all communities in need.  


Experience in a facilities or an engineering environment

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!


We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.


Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

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