Employee Training - Baystate Health

Req#: R24030
Category(s): Education, Employee Training
Full Time / Part Time: Full-Time
Shift: First


Under the direction of the GME Program Administrator and Program Director the GME coordinator supports the graduate medical education program by assisting in the day-to-day operations by ensuring compliance with ACGME requirements and hospital regulations to include record/report completion and performance evaluations. Serves as liaison between residents/fellows, Program Director, GME Program Administrator, faculty and other hospital departments. Serves as a resource for residents/fellows by providing guidelines and assistance in acclimating to the work environment. These transitions can include, but are not limited to cultural issues, language barriers, and adapting to the rigors of GME training. Facilitates communication between residents/fellows, Program Director, GME Program Administrator, key clinical faculty, and Department Chair. Possesses critical thinking skills along with strong written and oral communication skills. Has exceptional interpersonal skills and a positive professional demeanor.

Job Responsibilities: 

1) Recruitment: Downloads & screens fellowship applications via ERAS (electronic residency application system) on a daily basis; coordinates interview process by arranging candidate(s) interview day & notifying key interviewers/staff. Collects evaluations at the conclusion of each interview session.

2) Schedules/Duty Hours/Curriculum/Conferences: Obtains and /or creates annual schedules and enters into New Innovations. Ensures that fellows input duty hours according to policy. Coordinates conferences, books meeting rooms, prepares conference calendar in New Innovations, and informs key stakeholders. Records conference attendance in New Innovations. Attends New Innovations training.

3) Evaluation/Portfolio: Oversees monthly evaluation process through New Innovations to ensure completion of all evaluations by residents/fellows, faculty, nurses, etc. Builds questionnaires and matches to appropriate fellow/faculty/nurse, etc. Maintains trainee’s personal portfolio in New Innovations.

4) ACGME (Accreditation Council for Graduate Medical Education) Accreditation: Has knowledge and keeps current of ACGME program specific & common program requirements. Is aware of ACGME reporting. Assists Program Director and GME Program Administrator in completion of PIF (program information form).

5) Medical Students/Other Learners: Collaborates with Clerkship Director and/or appropriate Program Directors in preparation of schedule. Prepares, distribute and collects evaluations for all learners including rotators from other programs and/or other institutions.

6) Human Resources: Maintain complete and accurate documentation for residents and fellows in Kronos for vacation and personal time, sick time and leave of absence. Notify program director of excessive absence or non-compliance of time off regulations.

7) Professional Development/Training: Attend regularly scheduled meetings of program and Academic Affairs/GME. Attend the national Accreditation Council for Graduate Medical Education (ACGME) meeting within first 2 years of hire. Actively seek help from GME Program Administrator and colleague coordinators.

8) Information Technology: Advanced knowledge of Microsoft Office.

9) Budgets: Basic knowledge of accounting/budget process. Prepare and submit appropriate check requests to GME Program Administrator.

Required Work Experience: 

1) Knowledge of medical students and/or graduate medical education

2)  1-3 years of graduate medical education experience in an academic hospital setting helpful

Preferred Work Experience: 

1) None Listed

Skills and Competencies: 

1) Excellent communication and interpersonal skills, superior skills in organization and coordination and advanced skills using Microsoft office

2)  Strong written/verbal skills

3)  Ability to work as part of a team

4)  Has knowledge and keeps current of ACGME program specific & common program requirements

5)  Is aware of ACGME reporting

6)  Basic knowledge of accounting/budget process

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.



Associate of Arts, GED or HiSET (Required)


Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

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