Data Entry - Baystate Health

Req#: R18209
Category(s): Administrative Support, Data Entry
Full Time / Part Time: Full-Time
Shift: First

Summary:

Under the direction of the Director, Accounts Payable, the Financial Systems Analyst is responsible for assisting with the testing and implementation of all system updates, upgrades, patches, fixes, setup, and maintenance of applications leveraged in Accounts Payable, Financial Reporting, and Accounting.  The Analyst provides data and reports to other BH business areas as required (Treasury, HR, Budget, etc.), using system reporting and query tools.  The Analyst assists in testing any new third-party applications or interfaces that require involvement from AP or Accounting and supports third-party software already in use by both areas (e.g., SOVOS Tax Software, MHC, TEM, AMT, Cbord, etc.).  The Analyst helps troubleshoot any system-related issues and supports colleagues in AP Tech Ops Specialist and Financial Reporting Sys Admin positions as a backup for critical tasks.  The Analyst handles multiple projects with competing deadlines and works closely with Accounts Payable and Accounting production staff and I&T teams.  

The Analyst supports the AP and Accounting departments during production and helps with any questions or issues, including assisting customers.  The Analyst assists in processing, including but not limited to, payment runs,  month-end, and fiscal year-end close, and EDI vendor onboarding.  The Analyst will be responsible for the preparation of several AP reconciliations and the resolution of variances.

The Analyst shares in assisting the AP and Accounting staff with complex issues and will be equipped to assist business areas with training and education on general or issue-related content for supported applications.  The Analyst attends all meetings as required.

Job Requirements:

1) Supports the daily payment run process for all companies and all payment methods

2) Provides support to end-users with regards to user setup, security, reporting, and basic troubleshooting and questions, acting as an expert user

3) Collaborates with other business areas with system data requests and questions, including Treasury, Budget, I&T, etc

4) Assists in analyzing, testing, and implementing any Accounts Payable or 
Accounting-related system updates, upgrades, patches, and fixes.

5) Processes the month-end and year-end system jobs accurately and according to the Financial Processing calendar.

6) Assists staff in handling more complex system issues involving all aspects of Accounts Payable, Financial Reporting, and Accounting.

7) Prepares, researches variances, proposes corrections, and garnishes approvals for several AP reconciliations.

8) Stay current with technology leveraged within the supported departments and propose opportunities for process improvement.

9) Completes and maintains Lawson EDI setup for all GHX vendors in coordination with the team member in AP responsible for vendor setup and the Purchasing EDI Specialist.

10) Understanding of GAP, 1099/1042 information returns, and 990 filing requirements.

11) Attend any and all meetings as required.

12) Draft and keep current procedural documentation of all processes the analyst is responsible for

13) Ability to handle multiple projects with multiple deadlines 

14) Strong customer service skills, both telephone and in-person

15) Team oriented

16) Strong basic computer skills, including MS Office and internet

17) Ability to work independently on multiple tasks and assignments

Minimally Required Experience:

3 years Financial Application or equivalent experience

Skills/Competencies:

1) Proficiency with database and spreadsheet software programs.  Good written and oral communication skills. 

2) Strong leadership qualities and implementation skills.  Possesses solid working knowledge of Financial Applications.  History of working on projects.  Healthcare background and experience with Infor product lines are a plus. 

4) Experience in a large organization with multiple companies, complex accounting policies, and multiple systems is a plus.

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

Education:

Bachelor of Science, High School Diploma (Required)

Certifications:

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

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